Bookkeeping for consultants and agencies
Bookkeeping that keeps client revenue, project costs, and business expenses organized.
Example report, shown in full below
Consultants and Agencies
Services available for consultants and agencies
- Monthly bookkeeping and reconciliation
- Revenue tracked by client and project
- Retainer, project, and hourly revenue recording
- Payroll for employees and owner salaries
- Recording business expenses paid personally
- Sales tax filing
Industry knowledge
Bookkeeping considerations for consultants and agencies
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Retainers and project fees.
Record revenue according to your agreements and when services are delivered, including advance payments.
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Business expenses paid personally.
Keep receipts and record amounts owed to owners separately from personal spending.
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Owner compensation.
Record salaries, dividends, and owner withdrawals according to your business structure and accountant’s guidance.
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Contractor costs.
Track contractor invoices separately from employee payroll and assign project costs to the appropriate client.
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Costs rebilled to clients.
Link reimbursable expenses to the right client or project so they can be included in billing.
Example report
Client revenue and margins
Compare revenue and recorded direct costs by client to support pricing and project decisions.
| Client | Billing | Revenue | Direct costs | Margin | Margin % |
|---|---|---|---|---|---|
| Retail chain | Monthly retainer | 36,000.00 | 9,600.00 | 26,400.00 | |
| Software company | Fixed project fee | 28,500.00 | 14,820.00 | 13,680.00 | |
| Non-profit | Hourly | 12,750.00 | 2,300.00 | 10,450.00 | |
| Manufacturer Low margin | Fixed project fee | 21,000.00 | 16,590.00 | 4,410.00 | |
| Municipal agency | Hourly | 8,250.00 | 1,240.00 | 7,010.00 | |
| All clients | 106,500.00 | 44,550.00 | 61,950.00 | 58.2% |
Example with illustrative figures. Margins exclude overhead and owner time. Client reporting depends on how revenue and costs are tracked in your books.
Software
Software we work with
Accounting, receipts, payments, and time tracking
Payroll
Using something else? Let us know what you use.
Related industries
Discuss your business’s bookkeeping
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